Online Admissions and Electronic Document Management System

Impact achieved:

By 2019 The Gauteng Department of Education’s ultimate The Gauteng Department of Education redesign of the system required the automation of all its core processes related to the admission process, ensure improved adherence to regulations, and enable the organisation as whole to operate more effectively. 

The Boxfusion team was able to deliver a system to automate all its core admission processes including: Registration, Application, Quality Assurance, Placement, Objections and Appeals management.

Key features of the system included:

• Validation of identities of registered users

• Automated document verification

• Automated communication to parents via SMS

• Automated placements at schools

• Geocoding services

In its most recent cycle, the total number:

Of learners enrolled on the system was: 336 624

Of applications submitted was: 666 882

Of applications submitted in a 10-day period: 176 557

Of applications submitted in a 30-day period: 345 013

Highest number of SMS notifications issued in a day (at its peak): 295 071

Total number of placement offers issued in a single day (at its peak): 87 745

Total number of Parents and backend user logged in at a single hour (at its peak) was : 33 298